Senior Executive Virtual Assistant (NL/EN) | Operations & Data Enrichment Lead
Amsterdam,
Netherlands
Location: Remote (Europe / CET time zone) or the Amsterdam office.
Type: Freelance / Self-Employed (Hybrid Compensation Model).
Expertise: Operations, Odoo 19 Administration, Lead Qualification, AI Automation.
About Digitalique B.V.
Digitalique B.V. is a premium European digital agency based in Amsterdam that helps ambitious B2B companies scale to 7-figure revenue. We aren’t order-takers; we’re architects. Our motto is “Clear. Direct. Digital.” While others drown in the noise, we engineer the ecosystems of the future. We reject corporate fluff, buzzwords like “Synergy,” and slow communication. We work according to the “Extreme Ownership” principle.
Your Role: (Objective)
You are the relentless operational backbone of our team. You manage our internal processes, monitor data flows, and ensure that our Digital Strategists can focus exclusively on high-ticket output and complex architecture.
What You’ll Be Doing
You’ll serve as the primary gatekeeper for our ERP system. You’ll enrich incoming B2B leads and enforce the “Chaser” protocol by proactively monitoring deadlines and client input. You’ll organize all communication and keep chaos at bay. You will conduct all interactions strictly through Odoo Chatter or official email. “Shadow IT” via personal WhatsApp is strictly prohibited.
Your profile
You are an intrapreneur with exceptional organizational discipline. You reject the “9-to-5” mentality and communicate in a decisive, minimalist, and data-driven manner in both Dutch and English. You strictly adhere to our rule: “If it’s not in Odoo, it doesn’t exist.”
Responsibilities
- Performing flawless ERP system administration and monitoring all project statuses in Odoo Kanban.
- Manage the Odoo Administration system to ensure that invoicing according to the "Done vs. Billable" rule runs smoothly.
- Conduct B2B lead qualification to validate only the €1M - €10M+ target audience.
- Streamlining high-ticket operations by strictly enforcing our "Out of Scope" policy with clients.
- Ensure compliance with Zero-Trust data privacy rules by always masking PII (Personally Identifiable Information).
Take with you
- Fluency in Dutch and English, with a writing style free of corporate jargon.
- Experience supporting remote teams; ideally as a Remote Assistant in Amsterdam or in the CET time zone.
- Experience in a B2B environment with complex projects ranging in value from €10k to €100k+.
- Knowledge of the 4-P workflow (Prep, Prompt, Polish, Publish) for efficient data processing.
- The ability to implement the "Chaser" protocol aggressively yet professionally.
Nice to have
- Basic knowledge of Make.com or n8n for managing webhook automations.
- Experience with Google Workspace (Drive, Meet, Docs) for centralized document management.
- Understanding the "Done vs. Billable" billing rule to provide administrative support to project managers.
- Knowledge of basic SEO and Generative Engine Optimization (GEO) concepts to support content audits.
- Understanding the "Out of Scope" principle, so you can immediately identify unpaid customer requests.
- Experience preparing formal "Change Request" proposals in CRM systems.
- Understanding monthly SLA retainers and managing recurring subscriptions.
- An understanding of the impact of Generative Engine Optimization on modern LLM search queries.
- Basic knowledge of B2B marketing terminology (ROAS, SEA, Social)
- Experience with the "Blanco Template Rule" to minimize notification spam.
What's great On the track?
- As an Executive Virtual Assistant, you’re the driving force that keeps our 7-figure operation running
- You can avoid pointless meetings thanks to asynchronous, minimalist communication.
- No "Shadow IT" discussions: all work is managed transparently through Odoo 18.3 Chatter.
- You have the authority to cut off unpaid work from clients ("Out of Scope" rule).
- You'll work exclusively with the latest AI tools and participate in the performance-based hybrid model.
- Flexibility regarding remote work, as long as the mandatory guidelines and deadlines are followed.
Digitalique B.V.
What we offer
We offer a streamlined, performance-oriented work environment free of micromanagement. You’ll be given the keys to a cutting-edge digital ecosystem and the responsibility to oversee it. You’ll work within a hybrid model where operational precision is directly rewarded.
Odoo 19
Command Center
Performing flawless ERP system administration and monitoring all project statuses in Odoo Kanban.
Hybrid
Compensation
A model that directly rewards your efficiency and qualification speed.
Clear. Direct. Digital. Culture
Extreme transparency without office politics or micromanagement.
Extreme
Ownership
The authority to act independently within the rules of the Master Agency OS.
Are you joining How does it work for us?
Working at Digitalique B.V. requires extreme focus. In your role as an Executive Virtual Assistant, you’ll be the driving force behind our High-Ticket Operations. Whether you’re working as a Remote Assistant in Amsterdam or elsewhere in Europe, you’ll be responsible for flawless Odoo 18.3 administration and seamless ERP system management. Your core task is rigorous B2B lead qualification, which directly fuels our Digitalique Flywheel. You’ll optimize processes through AI automation and understand the impact of Generative Engine Optimization on our authority. We guarantee a secure work environment thanks to strict Zero-Trust data privacy policies.